There are three separate processes to explain
1) Renewal – This is your annual subscription. Once payment has been processed, we send you a renewal document that runs through a process that gives you another 12 months usage of the Rental Workbook. Always save each of your properties (Rental Workbook > Property > Save) before running a renewal; and then save a backup copy of your Rental Workbook. If you need to renew your Rental Workbook, visit our website and purchase your downloadable renewal at http://www.excelaustralia.com.au/purchase/
2) Upgrade – This is a program change that we issue around the tax year change, that includes any changes to allowances etc for the next tax year. We cannot generally do this before July as the ATO may make changes to their allowances up until 30th June each year. Any other document you have will not contain this information, and so to keep your Rental Workbook data ‘up-to-date’, you would download this document. This will run through an ‘upgrade’ process and supersede your existing Rental Workbook. This process is included in your annual subscription. Your ‘old’ document is still available for backup. We always notify our subscribers when the next version is available. All updates are FREE as part of your annual subscription.
Always save each of your properties (Add-ins > Rental Workbook > Property > Save) before running an upgrade; and then save a backup copy of your Rental Workbook.
3) Rollover – This is a tax year process update that you would run through on the current version of your Rental Workbook. Once all data and reports have been printed and finalised from your Rental Workbook, then you would run this process from the Quick Links menu (Quick Links > Utilities > Rollover). Again, your ‘old’ document is still available for backup / printing. Rollover can only be carried out up to the latest tax year of your current Rental Workbook. For example, version 12 contains information up to and including tax year 2013 (30/06/2013). Version 11 only holds information up to tax year 2012 (30th June 2012).
Always save each of your properties (Add-ins > Rental Workbook > Property > Save) before running a rollover; and then save a backup copy of your Rental Workbook.
So, in July when we issue the new version, then you can ‘Upgrade’ to ensure you are using the most up-to-date tax information, and then continue using the new updated version. Carry out a ‘Rollover’ when you’re ready to finish the tax for that year. When your subscription is due, you will be requested to ‘Renew’, and then you would go through process 1) again.